Meeting Minutes

MESA Board Meeting 11-1-2017

The executive board met on 11-1-17.  Present was Brian Hilfrank, President, Roland Locke, Vice President, Dave Gaudet,  Treasurer, Andrea Hunt, Secretary, Ursula Guthrie, Committee Chairperson, and Jim Joyce Communications Chairperson.  There is one open position for the executive committee and Matt Yellin was nominated.  Brian will contact Matt with the good news.


The agenda was put forth by Brian.  The first order of business was a review of the MESA articles of organization specifically a definition of the roles of the board and the executive committee.  The secretary will submit minutes of the monthly MESA meeting to the board to include in the constant contact email communication to all members. The board members committed to another year in their roles.


We then  discussed membership payment strategies, gathering contact information for membership purposes,  and the website as a tool to register for membership, golf, and cruise as a one stop pay.   Jim advised on the need to upgrade the website with an add-in to allow for these transactions.  The cost will be between $7 and $24.  We can then use Square, Paypal or another service.  This process will also help gather contact and member information to update our contact lists and help structure our website and meetings to serve our membership.  Andrea will provide a list of required information for registration on-line.


Dave reported that our Bank of America account credit card is costing about $96.00 per month for its use and we are not using it- so he will cancel the credit card account. Dave will also open a new Square account if necessary.  Dave gave Brian the second key for the new PO Box.

After some research, Dave advises that we file with the IRS as a trade association. He will apply for new EIN # as old number is no longer active. We will look into filing through Turbo Tax.


Jim obtained a new g-mail account in lieu of the old Hotmail. The new email will be sent to all contacts.


We confirmed that the membership levels will remain the same for 2018. $400 company will allow 2 lunches each meeting for any 2 people sponsored by that company; personal membership of $200 will allow that person lunch at each meeting; non-member lunches are $25.00

Golf pricing will remain the same. The cruise will be increased to $50 per ticket, sponsorship will be $350 and will include 1 ticket.  Andrea will contact Matt at Boston Belle to lock in rate and date for summer of 2018.


The Christmas party will be held at the Hall- authorized by Bill Flannery. We will decorate, provide music, door prizes, and put together a slide show/hall of fame/historical program.  It was suggested to “interview” Bob Sheehan to gather MESA history.


Finally we discussed low attendance at meetings and agreed to call some of our members and ex-members who were once active and have not come for a while. We each took 4 or 5 names to call for the Nov 14 meeting.


This concludes the Minutes of the Meeting.

Respectfully submitted by Andrea Hunt, Secretary.