Meeting Minutes

Subject: Minutes of the Meeting Nov 13 2018

Mr. President,

Brian opened the meeting with introductions and announcing the election coming up in Dec for new board members.  Anyone interested in any of the board positions including executive board members (special forces) should let us know by the Dec meeting 12/11/18


Adam Fells from SEES gave the presentation. SEES started in 1977 and is located in Florida. They are certified in MBE and ISO 900.  The color coded catalogue is one of the most popular for mechanics to carry on the road.  Parts can be order until 7 pm to be shipped overnight.  SEES customer service can cross reference parts over many manufacturers. Besides carrying thousands of OEM parts, their own door gib,  the Enforcer; and an adjustable restrictor are among the most popular. They can also produce fixtures using buttons that match existing.  They stock standard stainless steel hoistway doors and they manufacture power units that are quiet using the bladder muffler.  The new 2018 catalogues are available- call Adam to order for all your mechanics.


Old  Business:  Dave Gaudet gave an overview of the ongoing reorganization of finances so that future scholarships and membership activities such as the annual safety seminar can be funded

2019 membership campaign is open.  Jim is getting the info on the website.  First 2019 members are SEES and Gillespie.

For 2018 we had 37 paid memberships.  We hope to break the 50 barrier this year!  We know that many people are enjoying (using beneficially for their business)  the MESA activities  and hope they will support this growing and vital organization by purchasing a company membership.


New Business:

December 11 will be our first annual Holiday party  from 5-8PM at the Dedham Hilton.  This event is free to members and $50 per person for non-members.  Sign up on the website.


CODE news: Discussions continue at the DPL regarding recent code changes such as communication in high rise buildings from fire command or machine room ; and venting which CMR 780 did not remove.  Stay tuned as this information unfolds.


Golf Tournament: the $2000 check for the charity  “Operation Santa” was  presented by Rollie on 11/23/18 at the turkey trot sponsored by Old Scotland Links.


Safety Topic: We spend many hours staring at computer and phone screens every day.  This is not good for the eyes.  Position the screen at least 20” away and follow the 20/20/20 rule.  Every 20 minutes, look away for 20 seconds and  look 20 feet into the distance.


NOTE we will not have our regular lunch meeting in DEC.  We will have a brief business meeting at the Holiday Event on 12/11/18.


Thank you.

Subject: Minutes of the Meeting Oct 9 2018


Mr. President,


The meeting was opened with a moment of silence for Dave Kenney who died last week. Dave was an avid supporter of MESA and also worked in the Ski Lift Inspection sector of DPS.

Brian encouraged everyone to attend conferences set up by other elevator organizations in the country when possible to learn and share information as well as network with vendors and companies, especially the NAEC conferences.

Pete Meeks, President of Delaware Elevator presented his company’s history and products and specialization in custom equipment for government, military and transit installations.  Delaware Elevator has been operating since 1947 out of Salisbury Maryland with an extensive service operation in the mid-Atlantic and Southeast US and now manufactures some of its own products such as power units, car frames, cabs and doors as well as packaging and selling hydro, geared and MRL units.  Their strengths are turning around drawings quickly and responding to emergency requests along with producing quality custom, heavy duty equipment.


Brian reported that MESA is still working through the 501C6 financial status. Once that is complete we will establish a budget for operating costs.  MESA plans to provide more services to members at low or no cost in the near future such as networking events and seminars.

Currently Jim Joyce and Ursula Guthrie are working on the Holiday party which will be Tues, December 11th (SAVE THE DATE) after work in lieu of the regular meeting. Details are forthcoming. This event will be free to members.

We plan on holding another spring seminar with the DPL. – stay tuned for details.

The golf tournament garnered over 10K in revenue. This will fund the 2 MESA scholarships and the charity “Santa’s Helpers”?  Remaining funds will support aforementioned member events.

The Scholarship committee has chosen Nora Ilaqua (Granddaughter of Fred Ilaqua) and Steve Morgan (Son of Dave Morgan) as the recipients of the MESA/Gahr Finney College Freshman Scholarhips.

The Boat Cruise will be Scheduled for July 18, 2019 -SAVE the DATE


Submitted by

Andrea Hunt, Secretary.


MESA May Meeting Minutes

Mr. President,

The following are the minutes from the meeting of 5/5/18:

  1. Rollie opened the meeting with introductions and attendance was taken. There were 14 people not including Mark Yako. Attached is sheet
  2. Rollie introduced Mark Yako of GA/Hollister Whitney who gave a very informative talk on the evolution of unintended motion devices including code related facts; door lock monitoring devices; and suspension means (smaller sheaves, smaller ropes, belts, etc.) and the code implications
  3. We reviewed membership list, golf and cruise registrations.  Scholarship forms are being updated will be going out soon. The website is back up!
  4. Dave reported that the budget hearing will be help in October. This is the time to write to the LT Gov with requests to add OT and inspectors back in the budget.   Code items that will be addressed this year will be top of car handrail, door retainer (fire stops) and door lock monitoring devices.
  5. Rollie closed with the safety tip on Lyme disease.  95% of Lyme cases are in the northeast/upper middle US. Always protect against ticks, check yourself and pets.
  6. The June meeting will be an end of year social event and business meeting



This concludes the minutes

Respectfully submitted by Andrea Hunt, Secretary.

MESA January Monthly Meeting Minutes

These are the minutes from the meeting on Tues 1/9/18:

Brian opened the meeting and introductions were made. Brian explained that Steve Sampson had to cancel but would reschedule. He introduced Mark Yako of GAL who gave a spirited history of GAL and overview of new controller and door products, and GAL’s purchase of Courion Doors.  Mark will send a synopsis of his talk to publish on the website.

Marks presentation can be found here

The business meeting opened with an update of the new website by Jim Joyce.  Jim reported that we can load the meeting presentations on the website for members to view later ( a benefit for the companies who present and all MESA followers).

We are working on getting the payment option on the website which required a lot of work on the MESA bank accounts – done by Dave.

Andrea reported that the cruise will be on July 19th.  The information will be on the website and signups can be done along with the membership application.  Also the membership applications are due in Jan 2018.  By Feb we should be able to confirm all members and list them on the website.

Rollie reported that the golf tournament ii in  its 12th year and  will be held August 29th. The tournament funds the scholarships and we hope to do 3 this year.  The proceeds are also used to donate to a  charity chosen by the membership.

In new business we  learned of John O’Donoghue’s recent health issues and the death of Charlie Smith of Stearns Perry Smith.

The safety message was given by Rollie and was about how to prevent and treat Hypothermia.  You should not be out more than ½ when temperature is below 20 degrees.  Wear a face mask, dress in layers, wear mittens, eat hi calorie hi carb meal before going out.  To treat hypothermia “Heat the Feet” using hot water bottles or warm towels.

Next meeting we will discuss Environmental, Health and Safety in a program by Harvard  (confirm this- I couldn’t hear Mark Burly)

This concludes the regular meeting.

Board Meeting (conducted after the meeting)

  1. We voted to contribute $100 to the charity listed on Charlie’s obituary
  2. WE discussed the legal physical address of MESA for 501 registration purposes.  It may be Dave’s home address
  3. Jim is investigating the payment features through constant contact
  4. We will announce the next NAEC show which will take place this year in Atlantic City.
  5. Jim will upload docs such as membership forms on the G-Cloud.
  6. The elections for board members will be yearly with a 90 day notice to the membership so that members have time to nominate themselves or someone else and the board members can announce their intensions on running again or stepping down- The election will be publicized in the hope that there will be interest in this level of involvement in MESA and the organization evolves with new ideas and more people can serve.

atteendance 1.9.18


MESA Board Meeting 11-1-2017

The executive board met on 11-1-17.  Present was Brian Hilfrank, President, Roland Locke, Vice President, Dave Gaudet,  Treasurer, Andrea Hunt, Secretary, Ursula Guthrie, Committee Chairperson, and Jim Joyce Communications Chairperson.  There is one open position for the executive committee and Matt Yellin was nominated.  Brian will contact Matt with the good news.


The agenda was put forth by Brian.  The first order of business was a review of the MESA articles of organization specifically a definition of the roles of the board and the executive committee.  The secretary will submit minutes of the monthly MESA meeting to the board to include in the constant contact email communication to all members. The board members committed to another year in their roles.


We then  discussed membership payment strategies, gathering contact information for membership purposes,  and the website as a tool to register for membership, golf, and cruise as a one stop pay.   Jim advised on the need to upgrade the website with an add-in to allow for these transactions.  The cost will be between $7 and $24.  We can then use Square, Paypal or another service.  This process will also help gather contact and member information to update our contact lists and help structure our website and meetings to serve our membership.  Andrea will provide a list of required information for registration on-line.


Dave reported that our Bank of America account credit card is costing about $96.00 per month for its use and we are not using it- so he will cancel the credit card account. Dave will also open a new Square account if necessary.  Dave gave Brian the second key for the new PO Box.

After some research, Dave advises that we file with the IRS as a trade association. He will apply for new EIN # as old number is no longer active. We will look into filing through Turbo Tax.


Jim obtained a new g-mail account in lieu of the old Hotmail. The new email will be sent to all contacts.


We confirmed that the membership levels will remain the same for 2018. $400 company will allow 2 lunches each meeting for any 2 people sponsored by that company; personal membership of $200 will allow that person lunch at each meeting; non-member lunches are $25.00

Golf pricing will remain the same. The cruise will be increased to $50 per ticket, sponsorship will be $350 and will include 1 ticket.  Andrea will contact Matt at Boston Belle to lock in rate and date for summer of 2018.


The Christmas party will be held at the Hall- authorized by Bill Flannery. We will decorate, provide music, door prizes, and put together a slide show/hall of fame/historical program.  It was suggested to “interview” Bob Sheehan to gather MESA history.


Finally we discussed low attendance at meetings and agreed to call some of our members and ex-members who were once active and have not come for a while. We each took 4 or 5 names to call for the Nov 14 meeting.


This concludes the Minutes of the Meeting.

Respectfully submitted by Andrea Hunt, Secretary.